Scenario: You are in charge of the implementation of the new Admit Discharge Tra

Question

Scenario: You are in charge of the implementation of the new Admit Discharge Transfer (ADT) / Master Patient Index (MPI) installation. Your go-live date is December 1. Today's date is March 3. The contract has been agreed to but not officially signed. Assume that the contract will be signed within the week. You have been asked to create a first draft of a Gannt chart for the implementation process. Use Microsoft Project to develop a Gantt chart that will include, at a minimum: A list of tasks that must be completed The data each task must be started The date to be completed, with estimated number of days to completion Who will be responsible for each task (you can include more than just the employees listed below) Enter any predecessors (what has to be done before the step can be done; for example you cannot start implementing the computer system until the contract is signed and hardware has been installed). In order to develop the Gantt chart, you have been asked to work with a committee consisting of the following: HIM Director Admissions Business Office Director Project Manager Network Administrator Chief Information Officer Vendor Representative Programmer What you will submit: Microsoft Project Gantt chart of the above scenario. Provide me with any explanations if you think it will help me understand your chart better.

Explanation / Answer

Answer:

For the stated the contract arrangement, Being a project manager, my focus should be towards cohesively involving all the suggested personnel such as HIM Director, Admission Business Office, Director Project Manager, Network Administrator, Chief Information Officer, Vendor Representative, and Programmer to develop the robust proejct schedule or gantt chart.

I should involve these personnels to identify the scope of work in the first instance and then developing the robust work breakdown structure (WBS). This WBS is then decompsoed in to manageable activities or tasks to which I can assign resource and estimte time and cost. Once these Task identified I can then sequence then to complete the scope of work before the Decelmber 1. This sequencing is developed using logical relationships within the different tasks. Being a project manager I should make sure that I have enough buffer and float for completing these activities and reducing the bottlenecks within the project delivery.

That's why project gantt charts are developed to help project manager to visualize how the project delivery will look like and evaluate the project progress.

Refer below advantages of developing Gantt Charts:

It creates a picture of complexity.

I am quite a fan of diagrams and charts. We think in pictures. Therefore, if we can see complex ideas as a picture, this will help our understanding.

It organises your thoughts.

I am also a big fan of the concept of dividing and conquering. A big problem is conquered by dividing it into component parts. A Gantt chart will force you to do this.

It demonstrates that you know what you’re doing.

When you produce a nicely presented Gantt chart with high level tasks properly organized and resources allocated to those tasks, it speaks volumes about whether you are on top of the needs of the project and whether the project will be successful.

It (should) help you to set realistic time frames.

The bars on the chart indicate in which period a particular task or set of tasks will be completed. This can help you to get things in perspective properly. And when you do this, make sure that you think about events in your organisation that have nothing to do with this project that might consume resources and time.

It can be highly visible.

It can be useful to place the chart, or a large version of it, where everyone can see it. This helps to remind people of the objectives and when certain things are going to happen. It is useful if everyone in your enterprise can have a basic level of understanding of what is happening with the project even if they may not be directly involved with it.

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