Why is it necessary to define the work breakdown structure (WBS) during the Plan

Question

Why is it necessary to define the work breakdown structure (WBS) during the Planning project? What does it tell you? Discuss. Now, you will reproduce Departments and each Department has 2 Divisions. The Divisions manage the Work Packags EACH DIVISION HAS 3 WORK PACKAGES. Start with the Project Scope and Objective mus and show the numerical coding system down for each level in your structure as taught. Yos each box in the diagram. No work titles are required in the boxes just the charge of the (5 pany has 3 at Level 4. cture Box, cod ed 1.1, (10) code numbers.

Explanation / Answer

When projects are first evaluated and selected, they are largely defined by a vision of goals, strategies and deliverables. But once the go-ahead is given, this vision must be quickly translated into a series of tangible tasks and activities that can be timely executed and completed by the project team. This is realized through the project WBS.

Within standardized project management practices, the specification of project tasks and activities is referred to as a Work Breakdown Structure (WBS). The WBS is an essential project planning deliverable, serving as the very foundation of the project plan. Depending on project needs and technical capabilities, the WBS can be produced as a simple list, as a detailed report, or in graphical format, but the goal of any effective WBS is clear -- to translate project goals, deliverables and processes into a structured picture of tangible work components.

A Work Breakdown Structure (WBS) is a chart where the project’s tasks are illustrated to reflect their relations to each other and to the project in general. This term was created in the USA in 1993.

A Work Breakdown Structure WBS proposes graphical nature that helps project managers predict results based on various scenarios. It is often described as a result-oriented tree that covers all projects’ procedures in an organized way. But WBS can also be displayed as a tabular list of tasks and elements in Work Breakdown structure Gantt Charts.

Managers use WBS to break down their projects into easily manageable components. It’s easy to do it, using Gantt chart template. These components are further decomposed until a required person from the team can be assigned.

5 reasons to create a Work Breakdown Structure:

What is importance of Work Breakdown Structure in project management?

The example of a Work Breakdown Structure WBS for event planning

Let’s say, your task is to organize and manage a corporate outing or team building. Using WBS, you can describe and divide tasks as follows:

Planning: supervision, budget planning, approvement and reconciliation, coordination issues.

Catering: menu, shopping, cooking, serving.

Area and activities: area tables and chairs, utensils, decorations and equipment.

Participants/guests: invitations, guest list, RSPV, special needs.

Staff: drivers, cooks, servers, hosts, cleanup.

Entertainer: invitation, logistic issues, playlist coordination

Step 1: Create your "WBS" building plan (using the questions listed below).

Step 2: Select your WBS "building blocks" consisting of the tasks and activities required to achieve and produce planned project results.

Step 3: Arrange your building blocks into a structured framework of "project phases".

Phase structures provide the means of organizing project work into logical blocks of time and purpose. Phases can be sequential or can overlap to allow certain work to occur concurrently. For example, work relating to the identification, analysis and approval of technical requirements can be organized into a "requirements" phase.   This requirements phase can occur at the same time as a "planning" phase, but can also be a "checkpoint" for a subsequent design phase (where all design work takes place).

Step 4: Produce the WBS deliverable.

Your WBS building plan should begin as a sketch .... a rough outline of the work required to complete your project. As you sit down to create this sketch, you must be prepared to answer the following questions:

The WBS goes hand in hand with the project Business Case and Statement of Work, which provide the “vision”, authority and work effort scope for any given project. Careful attention should be paid to ensure that the task oriented WBS is sufficiently aligned with these vision and scope oriented deliverables.

Process

Now that we have agreed that creating a WBS will be help to our project's efficiency and effectiveness, how do we go about it? First, let's look at what all we need to get started. There are several inputs you will need to get you off on the right foot:

These inputs should give you all the information you and your team needs to create your WBS. Along with these inputs, you will use certain tools as well:

Finally, using these inputs and tools you will create the following outputs:

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