You manage a division that recently discovered a suspected fraud involving accou

Question

You manage a division that recently discovered a suspected fraud involving accounts receivable. For the past week, you and the internal auditors have been collecting documents, gathering information, and quietly interviewing personnel. If is now time to interview the suspect, who is your accounts recivalbe manager. She has access o cash receipts and the accounts receivalbe ledger and has allegedly stolen $4,000 over the last year by writing off small accounts as uncollectible.

Take the position/role as the interviewer. Then take the role as the suspect.

Develop a brief outline on how to conduct the interview.

Explanation / Answer

Below is how an interview can be conducted for a suspect who has allegedly stolen amount involving accounts receivables -

1. Initial questionnaire should be around understanding the employee's qualifications, experience, other personal anf professional details.

2. Following questionnaire should be around the employee's experience with the organization, the firm's processes and practices around managing accounts and customers etc.

3. This will be followed by specific questions around Accounts maintenance specificially in the Accounts Receivables while centered around customers, their credit history etc.

4. The final questionnaire should be around the suspected fraud and all the cash receipts vs accounts maintained. Any difference in the account details need to be questioned in depth till the employee clearly comes out with a fitting explanation, failure of which the employee needs to admit to any fraudulent activities conducted and more details on the involvement of any other employees.

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