The president of a company, called you and asked you to meet with him. At the me

Question

The president of a company, called you and asked you to meet with him. At the meeting he told you that his organization needed to conduct a “systems analysis”, and asked you to undertake it. You told him you would have to meet with him, with his Vice Presidents, all the other managers, and end users in order to perform this job. He told you that he and his Vice Presidents were busy and would not be able to meet with you. He also told you that he had already asked one of the accountants to prepare a sample of all the reports and forms they used. In addition, he said that this accountant would be able to answer every question you have since he has been working for the company for about twenty years, and he was very familiar with all the processes within the company. The president suggested that you prepare a questionnaire and submit it to all the managers and they would answer your questions in their free time. The president said he would be happy to meet with you for a short meeting at the end of the process. The president also told you that based on your experience and knowledge, he would pay you $750,000 for your analysis.

How will you approach this situation? Obviously you would not do the work as outlined in the request. You need to convince the president to allow you to follow the recognized organized procedures, but you also need to be flexible in this environment. What will you tell the president and what will you do? Explain with rationale.

Explanation / Answer

In this case I would have help from the senior accounting person but I still need direct information that can only come from the president, VP and managers.

I understand they are busy people but they need to understand this is an important project that will benefit the company in a huge way.

Because these kind of people are often traveling and on business meeting I would suggest to do virtual meetings, this way no matter on what part of the world they are located we can communicate. The virtual meetings can be recorded and this is very helpful.

Even though virtual meetings can help I still need the time of these persons, and I am sure that by convincing the president then the VP and managers would agree on provide me with their valuable time, so I would express the benefits and needs that this projects will bring to the president.

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