Exam #4 0 Help Save&Exit; Suba Dequired information Running an Effective Meeting
ID: 425367 • Letter: E
Question
Exam #4 0 Help Save&Exit; Suba Dequired information Running an Effective Meeting -s a businessperson, you will participate in many meetings either as a leader or as a participant. Your communication ills will be essential to your success in these meetings. This activity requires you to apply what you've learned about nterpersonal communication, active listening. nonverbal communication, and conducting meetings. Road the overview below and answer the questions the le t three years, you've been working as an sccountant at the U.S headquarters of Exottica Eyewear, a large inational company that owns several populor chains of eyewear stores. Gilven your short time with the company a were surprised and honored to be named chait of Team Exottica, the company's local volunteer program. You served as a member found the program and have been an enthusiastic participant in its activities Last yeat you s o he committee that oversees the program, and now the vice president of corporate relations has asked you to chair commitee for the coming year This is an exciting professional development opportunity far you, as weil as a way to continue to help Exottica make a posithe diference in your city. committee decided that es primary goal this year would be to At the first meeting you chaired, held a month ago your expand the company's volunteer eforts. Exottica has a well-estabäshed futoring program with one of your city's lorgest public high schools in foct, the company won the citys Assodiation of Volunteer Administrators award for this program. But that's just the problem: you fear that the award wh make employees feel thet the program is fine as is and doesnt need any more volunteers. In fact, only 20 employees actualy tutored at the high school leaving about 300 who didn1 participate in the company-spons can, and should, do better cam. You and the rest of your comminee think that Exottica At as first meeting, the committee decided that each member would explore ways to promote and expand the team Exottica program and then share these indings at the next meeting Now that meoting is approaching Since the conference room you've reserved is in high demand, youl have it for only an hour-not a minute longed You're C Prev 20 2125 or 25 Next> MacBo 5 7 8 9Explanation / Answer
Answer: The day before the meeting, email all the committee members a reminder and include an agenda that allots each person a certain amount of time to speak.
Explanation:
The first meeting we have concluded by saying that each member would make findings on promoting and expanding the Team Exotica program and share their findings at the next meeting. I need to give the members an opportunity to share their findings to ensure active participation from all the team members. If they share the findings to me and I present them at the meeting, it would not be that much effective. At the same time I need to ensure that the meeting does not cross one hour as the conference room is of high demand and is reserved only for an hour. Hence I need to control the meeting effectively by conducting it in an orderly fashion. An agenda would help me to ensure that the meeting is on track and the time is managed efficiently. Agenda should be shared prior to the meeting so that the attendees can plan their sessions according to the time allotted to them as per the agenda. Sharing the agenda during meeting would make more chaos and would not help when there are time restrictions. Sending reminder is a professional way to conduct meeting because it would help to ensure the participation of all the members. When we consider all these factors, the answer would be the last option; the day before the meeting, email all the committee members a reminder and include an agenda that allots each person a certain amount of time to speak.
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