For this first writing assignment of the course, you will be drafting an email.

Question

For this first writing assignment of the course, you will be drafting an email.

This is a "refusal of a request email". You'll be using the email seen below as your template to create a more positive email taking into consideration of the words that you use and the possible negative effects that poorly chosen words can have on those you communicate with.

Your email submission will use this scenario... this is an email message that is being sent to a college administrator (Mr. Burroughs) for the purpose of allowing a philanthropist (Mrs. Rooney) to be able to make a formal donation to a college that she feels strongly about supporting. So, be sure to use the names and information I've provided for you here. Go ahead and create a better version of this message and paste it in the text box here by the due date.

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Subject: Your request for a donation

Mrs. Rooney:

We're so sorry to tell you that we will not be granting your request to make a donation to the college's scholarship fund.

We get so many requests just like this every day that it's impossible for us to accept any donations except for those that have already been budgeted for this year. Because the budgeted funds for this year have already been used, we just can't accept any additional requests right now. We won't be able to consider your request until next year.

We really regret our inability to help you now and hope that you understand our reasoning.

John Burroughs

Explanation / Answer

Subject: Your request for a donation to the college's scholarship fund

Dear Mrs. Rooney,

Thanks for showing your interest towards making donation to our college’s scholarship fund. We appreciate your support. We would like to inform you that we have received too many requests towards donation to our college’s fund and budget has already been prepared for the year. As the funds have already been utilised, we are not accepting any additional request except for those that have already been budgeted for this year. We won’t be able to consider your request until next year.

We humbly regret our inability to help you now and hope that you understand our reasoning.

Regards,

John Burroughs

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