1 What are different methods of writing logic of the process? 2 What are the fiv
ID: 3904427 • Letter: 1
Question
1 What are different methods of writing logic of the process?
2 What are the five steps in Project Management?
3 What happens in Project initiation phase?
4 What are the steps in evaluating hardware and software?
5 What is cloud computing? What are the advantages and drawbacks of it?
6 Explain BYOT/BYOD with advantages and risks
7 Explain tangible & intangible benefits, costs
8 What are the different methods used in comparing benefits and costs?
9 Explain WBS
10 What are the techniques used in project scheduling?
11 What is coding? What are the different types of codes used in data entry? Provide examples for each
12 Explain different types of data entry method
13 Explain minimal user action with an example
Explanation / Answer
2 What are the five steps in Project Management?
Answer:
Phase 1: Project Initiation
This is the start of the project, and the goal of this phase is to define the project at a broad level. This phase usually begins with a business case. This is when you will research whether the project is feasible and if it should be undertaken. If feasibility testing needs to be done, this is the stage of the project in which that will be completed.
Important stakeholders will do their due diligence to help decide if the project is a “go.” If it is given the green light, you will need to create a project charter or a project initiation document (PID) that outlines the purpose and requirements of the project. It should include business needs, stakeholders, and the business case. Note: There are plenty of PID templates that adhere to PMBOK guidelines available online that you can download to help you get started
2. Project definition and planning
After the initial high level planning, a more detailed phase of planning and development usually occurs.
During this phase, you will need to create of a set of plans to help guide your project team through the project execution and closure. These plans should set out a clear specificationfor what needs to be done, who needs to do it, and when. Your project plan and scheduleshould factor in:
The planning phase is often the most challenging phase in project management, as it may not always be clear what resources, time or staff you need to complete your work
3. Project implementation
The project implementation stage begins when you put your project plan into action. During this stage, you build the project deliverables as defined by the project plan and, if applicable, present them to teams, customers or suppliers for sign off.
For example, if you had a project to produce a new promotional pack for a trade show, early deliverables might be to complete all of your product photography and gather product information and prices.
At this stage, it is important to carefully monitor and control the project to keep focus on its objectives. You can use a range of processes to help you manage things like time, cost, quality and risks, or to communicate progress and manage customer acceptance.
4. Project monitoring and controlling
During the implementation stage, you should keep track of project progress and deal with any issues that arise from day-to-day work. Observe and measure project performance regularly against the predicted expectations of the project plan, and measure quality to maximise chances of project success.
5. Project close
Project closure is the last phase in the project life cycle. During this phase, you will complete your work and dissolve the project. Closure does not necessarily mean success, but simply the final point of the project – eg closure can happen when you cancel projects that fail.
Project closure often involves things like:
After you close the project, you should carry out a post-implementation project review. This is a good opportunity not only to determine the project’s success, but also to identify 'lessons learned' and use them to improve any future projects and plans.
3 What happens in Project initiation phase?
Answer:
Project initiation is the formal start of a project. It usually begins with the issue of a Project Mandate which briefly describes the purpose of the project and authorises budget spend. During the initiation stage, you should define the business case for the project and state:
By this point, you should assign responsibilities and roles to various people involved in the project. You should also:
5 What is cloud computing? What are the advantages and drawbacks of it?
Answer:
Cloud computing:
Cloud computing is the the use of various services, such as software development platforms, servers, storage and software, over the internet, often referred to as the "cloud."
In general, there are three cloud computing characteristics that are common among all cloud-computing vendors:
Many cloud computing advancements are closely related to virtualization. The ability to pay on demand and scale quickly is largely a result of cloud computing vendors being able to pool resources that may be divided among multiple clients.
It is common to categorize cloud computing services as Infrastructure as a Service (IaaS), Platform as a Service (PaaS) or Software as a Service (SaaS).
Some consider cloud computing an overused buzzword that has been blown out of proportion by marketing departments at large software firms. A common argument from critics is that cloud computing cannot succeed because it means that organizations must lose control of their data, such as an email provider that stores data in multiple locations around the world. A large regulated company, like a bank, might be required to store data in the United States. While this is not an insurmountable issue, it demonstrates the type of issue that some companies may have with cloud computing.
Cloud computing proponents point to it being a new paradigm in software development, where smaller organizations have access to processing power storage and business processes that were once only available to large enterprises.
The name cloud computing comes from the traditional usage of the cloud to represent the internet – or a wide area network (WAN) – in network diagrams or flowcharts.
Advantages: Easy implementation. Cloud hosting allows business to retain the same applications and business processes without having to deal with the backend technicalities. Readily manageable by the Internet, a cloud infrastructure can be accessed by enterprises easily and quickly. Accessibility. Access your data anywhere, anytime. An Internet cloud infrastructure maximizes enterprise productivity and efficiency by ensuring your application is always accessible. This allows for easy collaboration and sharing among users in multiple locations. No hardware required. Since everything will be hosted in the cloud, a physical storage center is no longer needed. However, a backup could be worth looking into in the event of a disaster that could leave your company's productivity stagnant. Cost per head. Overhead technology costs are kept at a minimum with cloud hosting services, enabling businesses to use the extra time and resources for improving the company infrastructure. Flexibility for growth. The cloud is easily scalable so companies can add or subtract resources based on their needs. As companies grow, their system will grow with them. Efficient recovery. Cloud computing delivers faster and more accurate retrievals of applications and data. With less downtime, it is the most efficient recovery plan. Disadvantages: No longer in control. When moving services to the cloud, you are handing over your data and information. For companies who have an in-house IT staff, they will be unable to handle issues on their own. However, Stratosphere Networks has a 24/7 live help desk that can rectify any problems immediately. May not get all the features. Not all cloud services are the same. Some cloud providers tend to offer limited versions and enable the most popular features only, so you may not receive every feature or customization you want. Before signing up, make sure you know what your cloud service provider offers. Doesn't mean you should do away with servers. You may have fewer servers to handle which means less for your IT staff to handle, but that doesn't mean you can let go of all your servers and staff. While it may seem costly to have data centers and a cloud infrastructure, redundancy is key for backup and recovery. No Redundancy. A cloud server is not redundant nor is it backed up. As technology may fail here and there, avoid getting burned by purchasing a redundancy plan. Although it is an extra cost, in most cases it will be well worth it. Bandwidth issues. For ideal performance, clients have to plan accordingly and not pack large amounts of servers and storage devices into a small set of data centers
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