Practice Email Writing Assume you are a newly hired staff accountant in a local

Question

Practice Email Writing

Assume you are a newly hired staff accountant in a local accounting firm, Johnson, Park, and Gonzalez (JPG). One of JPG’s partners, Francis Park, stopped you in the hall with a question. He said he has read something about “cloud accounting,” and he wants to learn more about what this term means. He’s heard a rumor that some accounting firms are using this technology in their practices, and he wonders whether JPG should get on board—what the advantages would be, if any, as well as the risks. “After all,” Park says, “if we store data in ‘the cloud,’ wouldn’t we lose it if the wind blows the cloud away?”

Mr. Park asks you to research his questions and send him your findings by email. Depending on the amount of information you find in your research, you may decide to summarize your findings in a report and send it as an attachment, with an appropriate cover email. You will need to be especially careful when you analyze the reader of your email (Mr. Park), so that you write at a level that is appropriate to his interests and needs, while being respectful.

Explanation / Answer

To,

Francis Park

JPG accounting Firm

Address to write down here.

From

XYZ

Staff Accountant

JPG Accounting Firm.

Respected Sir,

This is XYZ,newly hired accontant of JPG accoutnig firm .I am writing this letter to you based upon the research done on the Cloud accounting and the feasilbilty of onboarding this techonlogy on our firm.

Cloud has nothing to do with weather or storms.
A cloud service is service made available to users through internet from Cloud computing providers servers.

Cloud computing accounting is accounting software that is deployed/hosted on remote servers. It provides accounting capabilities to businesses where data is sent into "the cloud," where it is processed and returned to the user.

Companies which do make use of the cloud accounting require very less server infracstructre and even manually updating/maintaining the accouting system is also never required.

Benefits:

1.accouting details can be accessible from anywhere on the browser or via mobile,which is something cannot be done on Local desktops.
2.Usually Accounting Softwares are run from data center,which provides multiple layers of security to protect the sensitive info.
3.Automatic BackUp of the data stored.

However it goes with bit risks as well :

1.If we do not have internet access we will not be able to access the cloud data.
2.Cloud accounting software and data both are live on the Internet which is having bit risk that some one can hack the data.

   Conclusion:Despite of its benefits and risks its up to buiness to go for this implentation.However i suggest to get onboard with this technology for our accouting firm by making sure that no security breaches are possible and by trying to have the internet access consistently.

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