Effective communication strategy is essential to achieving effective project int

Question

Effective communication strategy is essential to achieving effective project integration management. Any time the goal is to integrate numerous concurrently operating activities, the role of communication becomes central. This is because independently operating activities all come with their own unique obstacles and challenges. Some of the obstacles and challenges are interrelated, and they may depend on what is happening at another level of the project. Without an effective communication strategy, design team members seeking to overcome these obstacles and challenges may engage in activities that are not cost- or time-effective. NB: Consider your own organization: How do project status, issues, and accomplishment information get shared? What types of information are shared through documents? Through meetings? Through informal communications?

Question: What types of information are shared through documents?

Explanation / Answer

Project status, issues and accomplishments is shared through:

1. Email communication: When initiating a project, specific time lines are given to share the status issues and accomplishments. This is done through official email in boxes. A detailed message regarding the project is sent to the team members with a copy to their managers.

2. Meetings: Formal meeting would be conducted on regular intervals to understand the status on the project with the relevant team members. Call who belongs to the project should attend the same.

3. Walk the talk: This is an informal meeting where the manager and team members keep talking about the project and its status as and when they meet.It can even be in the office cafeterias.

Types of informations:

Shared through documents:

- introduction on the project and the

- Project materials

- As on date cost status

- As on date project status

- Clients review

Sharded through meetings:

- team members achievements on the project

- recognising a team member

Shared through informal communication:

- an informal get together for the team members

- completion party

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