Listed below are ten examples of file organization. Required: From the following

Question

Listed below are ten examples of file organization.

Required: From the following three choices, match the file organization technique with each of the ten examples listed. All techniques will be used more than once.

S = Sequential

IS = Indexed-sequential

D = Direct access

________ 1. A large manufacturing company pays all employees once a week.

________ 2. The inventory system of a 24-hour grocery store automatically orders merchandise from vendors when the inventory level is low.

________ 3. A bank customer checking account file is online in an ATM network. The bank also uses the file each month to produce customer statements.

________ 4. An Internet retailer sells children's toys online.

________ 5. An airline reservation system answers customer inquiries about available flights and seats and makes customer reservations.

________ 6. Bookstore employees use an inventory file each week to prepare purchase orders for books.

________ 7. A plant assets file for a small manufacturer is used to prepare quarterly depreciation reports. It is used once a year to prepare a report for insurance purposes.

________ 8. Employees use a vendor application at a trucking company daily to answer questions and accrue accounts payable. The company writes checks to vendors once a week.

________ 9. A file of payables due to actors and writers is processed monthly to prepare royalty checks; it is also used once a year to prepare tax reports.

________ 10. A metropolitan branch library scans books to check them out, answers patron inquiries about available books, and mails monthly statements to patrons having overdue books.

Explanation / Answer

1. A large manufacturing company pays all employees once a week. Ans. Sequential file organization techn

2. The inventory system of a 24-hour grocery store automatically orders merchandise from vendors when the inventory level is low. Ans.Indexed-sequential file organization technique

3. A bank customer checking account file is online in an ATM network. The bank also uses the file each month to produce customer statements.Ans. Direct access file organization technique

4. An Internet retailer sells children's toys online.Ans. Direct access file organization technique

5. An airline reservation system answers customer inquiries about available flights and seats and makes customer reservations.Ans. Indexed-sequential file organization technique

6. Bookstore employees use an inventory file each week to prepare purchase orders for books.Ans. Sequential file organization technique

7. A plant assets file for a small manufacturer is used to prepare quarterly depreciation reports. It is used once a year to prepare a report for insurance purposes.Ans. Sequential file organization technique.

8. Employees use a vendor application at a trucking company daily to answer questions and accrue accounts payable. The company writes checks to vendors once a week.Ans.Indexed-sequential file organization technique.

9. A file of payables due to actors and writers is processed monthly to prepare royalty checks; it is also used once a year to prepare tax reports.Ans. Sequential file organization technique.

10. A metropolitan branch library scans books to check them out, answers patron inquiries about available books, and mails monthly statements to patrons having overdue books.Ans. Direct access file organization technique

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