You are the ROI Coordinator. You are having a busy day today and are facing a va
ID: 125472 • Letter: Y
Question
You are the ROI Coordinator. You are having a busy day today and are facing a variety of ROI situations. How should you handle the situations described below and what, if any additional information will you need? If you will need to provide copies of the medical record, explain which forms (information) you would provide. Include dates if appropriate.4. . Dr. Lawrence calls and requests a copy of the medical record on Stephanie Smith. The records show that Dr. Jones was the patient’s physician. Dr. Jones and Dr. Lawrence are not partners. 5. . You receive a subpoena requesting your presence in court. You do not want to appear, so you talk to the court clerk. The subpoena specifies all charts for the period of June 2004 to September 2011. The hospital has records for the period of April 1975 to the present. 6. You receive a subpoena requesting the entire medical record for the 3/2/12 admission of Mary Taylor.
Explanation / Answer
Question no 4:
ROI should take signature in Authorization form for taking the copies of medical records
The form should contain all necessary details of the patient
the information or copies that are to be released to be clearly mentioned.
The various delivery methods are.
Patient itself, edelivery( web link), through mail.
1. Continuation of care/ transfer of care
2. Attorney/ legal
3. Insurance company
4. Workman's compensation
5. Other reason
they are various packages of record that are to be released
1. Package 1:
A. History and physical applications form
B. Discharge summary
C. Operative notes and reports
D. Consult
E. Outpatient visit notes
F. Visit notes
G. Test report
H. Laboratory tests report
I.E R clinicians notes
J. Specific incident reports
K. Injuries or illnesses with correct date with from and to date if not mentioned for past 24 months
Package 2:
All clinical written documentation which includes:
A. Package 1
B. Nursing notes
C. Flow sheet
D. Medication administration records
E. Physician orders
1. Undisruptive implementations
2. Workflows drive compliance
3. Highly trained and knowledgeable customer service staff
4. Consistent training between operations management and clients
5. Proactive troubleshooting
6. Industry leading training and education program for staff and clients
7. Innovative technology solutions and streamlining ROI solutions
Question no 5 and 6:
command by court or authorized official
Testificandum
Satisfactory assurance
jurisdiction, name of court
Docket number
Date, time and place
Documents to be produced
Signature,stamp, seal of official
Witness fees
records from hospital
Part or permanent record
health oversight agency or law enforcement
Account of disclosure information
Must be retained for 6 year
60 days turn out
Taking copies S.no topic description 1 Authorization fromROI should take signature in Authorization form for taking the copies of medical records
The form should contain all necessary details of the patient
2 Select delivery of informationthe information or copies that are to be released to be clearly mentioned.
The various delivery methods are.
Patient itself, edelivery( web link), through mail.
3 other modes power of attorney 4 purpose of taking record1. Continuation of care/ transfer of care
2. Attorney/ legal
3. Insurance company
4. Workman's compensation
5. Other reason
5 Record sets to be releasedthey are various packages of record that are to be released
1. Package 1:
A. History and physical applications form
B. Discharge summary
C. Operative notes and reports
D. Consult
E. Outpatient visit notes
F. Visit notes
G. Test report
H. Laboratory tests report
I.E R clinicians notes
J. Specific incident reports
K. Injuries or illnesses with correct date with from and to date if not mentioned for past 24 months
Package 2:
All clinical written documentation which includes:
A. Package 1
B. Nursing notes
C. Flow sheet
D. Medication administration records
E. Physician orders
6 Expiry of authorization expiry of authorization of medical copies should be mentioned clearly 7 payment based on management policies payment to be done for the copies 8 submitting submission of records to be done based on the authorization formRelated Questions
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