Write a one to two page paper answering the following questions: What functions

Question

Write a one to two page paper answering the following questions: What functions does project management software provide that you cannot do easily using other tools such as a spreadsheet or database? How do the different tools you reviewed compare, based on cost of the tool, key features, and other relevant criteria? How can organizations justify investing in enterprise project management software? Why is it difficult to use project management software well? Include references and citations to at least three sources,

Explanation / Answer

Project management software benefits summary

There are a few basic features that a project management software solution should have in order to truly gain these advantages.

Easily manage your company’s projects

Get resources and finances under control

Bring project’s critical issues to your attention (overallocated resources, critical path)

Track project evolution in terms of completion, time and costs

“what if” scenarios capability is offered via multiple undo and redo levels

Provide a clean way to break down your project, build schedules, allocate resources and manage budgets

If all these are met then any project manager can agree that the key benefit is in relevant and timely management information.

To achieve its objectives, project management tools needs to manage the following types of data:

Resources

Skills, experience and other attributes

Working calendars and resources availability

Projects

Tasks – describing the activities required to produce each key deliverable, which are normally labeled as milestone tasks

Assignments – work estimates needed to achieve each task, for each resource

Cost rates needed to compute the actual costs and the value of work done, to be compared with the budget

This is pretty difficult, if not impossible to handle using spreadsheets and databases.

Sources:

www.rationalplan.com

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