Question 1 : explain how can use policies and procedures to make sure you comply

Question

Question 1 : explain how can use policies and procedures to make sure you comply with an organisations expectations in relation to planning and managing conferences

Question 2 : what tools can you use to support conference management? You might have to conduct research to identity contemporary conference management tools ? Identify and describe at least 5.

Question 3 : explain in 150 words how you apply budgeting strategies to a conference.

Question 4 : how can you plan a conference and set conference milestones ? Discuss planning in 150 to 200 words.

Explanation / Answer

Answer:

Conferences are the meetings generally official within an organisation or with the stakeholders of the Organisation.

1. In planning and managing any conference for an organisation, it is very important that we comply with the organisations expectations from the us and the conference. To comply with such expectations we can make use of following policies and procedures;

a. We must at first indentify the goal and objectives behind the conduct of conference and shall plan and manage the content accordingly;

b. We must know the target audience whether they are employees, executives, stakeholders or public in general and accordingly the formalism and content of conference shall be planned and manged.

c. Depending upon the above two we shall plan about the venue, the timings, the budget and the flow of the conference.

2. To support the conference management we can make use of are Data Analytics, Venue Sourcing, Event Marketing, Social Media, Onsite Solutions, Travel and Accomodation.

3. When we plan any conference it is very important to have a budget of funds for the successful conduct of the conference. Budgeting Strategies are a key to any event planning and management. For a successful conference it is crucial to conduct it within the allocated funds. To meet the budget needs we must allocate funds on actual plus 5% for any contingencies this will help us in planning and managing the conference in a more effective manner.

4. In the planning stage of any conference we must plan the content and timings depencing upon the expectations from the conference that is the very goal or objective behind the conduct of the conference and the target audience whether they are employees, executives, stakeholders or the public in large. Depending on these we shall plan the means of communication and conduct of the conference.

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