Sample Job Advertisement Job Description Job Purpose Provides administrative sup
ID: 420907 • Letter: S
Question
Sample Job Advertisement
Job Description
Job Purpose
Provides administrative support to the Human Resources Manager and it business partners on all human resource related matters within the scope of the position.
Key Result Areas
Responsible for the accuracy of human resource records including:
Personnel files
Data bases
Benefits records
Performance Management records
Disciplinary records
Personnel change forms
Provide customer service functions as it relates to payroll/timekeeping questions, benefits questions, and benefits enrollment questions,.
The Human Resources Assistant will follow Personnel Policies, Purchasing Policies and Safety and Security Guidelines and report to the appropriate management staff any known violations.
Maintain confidentiality of all files and information shared as confidential unless doing so would be a violation of any applicable law or regulation.
Key Responsibilities & Job Content
Employee Assistance
Provide or arrange employee assistance to all direct and indirect employees up to but not including management team level as requested.
Recruitment
Assist Human Resources Manager with the hiring of direct employees.
Source and identify candidates for employment consideration as requested.
Schedule interviews with department heads and attend as requested.
Administer new employee orientation for direct employees.
Perform reference checks and background checks for direct employees.
Develop job postings as requested.
Benefits Administration
Assist Human Resources Manager in benefits administration as required up to management team level.
Enroll and maintain benefits for employees.
Coordinate with benefits broker/carrier and assist with employee claims administration.
Employee relations
Assist HR Manager in setting up employee relations meetings.
Maintains and coordinates employee recognition and activities programs.
Assists with the various employee discount coupons by contacting companies for coupons as directed by HR Manager.
Conducts new hire orientation.
Assist with creating, publishing and distributing company/employee related news letters.
Policies and Procedures
Assist with the creation, updating and distribution of company human resources policies and procedures as required.
Legislative Compliance
Increase knowledge of current relevant employment legislation.
Verifies I-9 documentation, E-Verify, and maintains books current.
Administrative
Provide administrative services to the Human Resources department as required.
Assist in maintaining personnel files.
Track employee vacation balances for salaried employees.
Track and record attendance for Salaried employees and report to HR Manager
Maintain library of employment reference materials.
Performs payroll/benefit-related reconciliations.
Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action.
Updates HR spreadsheet with employee change requests and processes paperwork.
Assists with processing of terminations.
Assists with the preparation of the performance review forms.
Makes photocopies, faxes documents and performs other clerical functions.
Files papers and documents into appropriate employee files.
Prepares new employee files.
Other Duties as Required
Physical Work Environment/Conditions
Must be able to work in high temperatures, in excess of 100 degrees Fahrenheit for up to two hours.
Plant environment will be dusty with airborne wool particles.
Must be able to work in a fast-paced high volume production facility.
Some lifting, bending, stooping, walking up/down stairs.
Job Requirements
Two years relevant experience working in a human resources department
Experience with benefits administration.
Excellent customer service skills
Ability to maintain confidentiality
Understanding of employment regulations and laws.
Excellent oral and written communication skills.
Excellent computers skills –MS Office.
Must be well organized and able to prioritize and multi task
1)Based on the contents of this job advertisement does it seem like this company is small or large? What clues in the advertisement led you to this conclusion?
2)Is this an advertisement for a specialist or generalist position? What clues in the advertisement led you to this conclusion?
Explanation / Answer
Answer 1:
Based on the contents of this job advertisement, Yes it seem like this company is a large. Following clues in the advertisement led me to this conclusion are as below
· Profile Contents: Profile content of the advertisement is quite impressive and it contains very good language along with the content of the profile. The way the profile is written is of highly professional. Thus this professional profiles clues to me that the company is larger.
· Job role is like a large company: the job role described in the profile is like a role in larger company, as it contains many branches of the HR function. Generally such larger branches are available in large company only.
· Latest management tools like database, benefitory records, performance records: The Job advertisement shows the latest tools of management like use of database in human resources department and data updation in electronic mode is generally seen in the larger companies only. It also shows the benefitory records and performance records are generally seen in large companies.
Answer 2:
This is an advertisement for a specialist position for the HR department in the organization. Following are the clues in the advertisement that led me to this conclusion are as below
· Detail role of HR specialist: The profile stated above is like the role of a specialist in the HR function who will be looking after the HR functional process. This role is mainly explain the key process of HR function like recruitment, performance records, benefit records, administration, legal compliances, employee relation, etc.
· Role and responsibility is like a specialist: The role stated is looks like the role of a specialist and not the role of generalist because the role of HR specialist is mainly to support the HR function and support all the key branches of the HR function in the organization. The role also stated that the person needs to be in the working condition and high temperature zone. He needs to be in improper working conditions in the organization. Thus all this clues helps to understand that the role is of specialist and not of generalist.
· Incomplete information for Generalist role: The profile does not contain the complete details of the generalist profile. The generalist profile is of generally making news for the company and organizing news releasing or broadcasting for the company.
Related Questions
drjack9650@gmail.com
Navigate
Integrity-first tutoring: explanations and feedback only — we do not complete graded work. Learn more.