Both the WBS and PBS effect time management and budgeting. A great benefit to a

Question

Both the WBS and PBS effect time management and budgeting. A great benefit to a WBS is that if they are documented before the project was implemented, updated with changes and insights that occurred during the project, and the documentation kept as an artifact of the project, then this WBS/project plan could be re-used the next time this type of project was done. Most projects are never completely identical but some have deep similarities. What would be some of the benefits of updating the WBS during the project and saving the documentation?

Explanation / Answer

The Work Breakdown Structure or WBS is the phenomena of the hierarchical decomposition of those deliverables which are associated with the work of the project team. WBS acts as a blueprint in representing the scope of the project by breaking down it into easily manageable sections in order to provide in depth detail and proper definition of the deliverables of the project.

Therefore, the following are the benefits of updating the Work Breakdown Structure or WBS during the project and saving the documentation.

1. The proper updating of Work Breakdown Structure (WBS) makes it pretty easy for the project team members to understand where different deliverables fit in the overall project.

2. It also facilities the management in making proper estimation of staff members for carrying out the project, detail of cost incurred and the amount of time required for the completion of the project.

3. It makes the project members able to prevent the slipping of work through cracks while the project is in operation.

4. It provides a snapshot of those deliverables that are necessary to complete the project.

5. The contineous updating of WBS ensures to provide proper facilitation of effective communication and cooperation among the members of the project team and other stakeholders in order to ensure flawless work on the project.

6. It also prevents frequent changes by providing a clear picture of the scope and requirements of the concerned project.

7. It provides detailed steps for the completion of the project by preventing any doubts and confusion in carrying out the project.

8. It creates an atmosphere of accountability and transparency in the process of completing the project.

9. It helps the management in identifying the risks effectively and then minimizing their occurrence so that it should not alter the project.

10. It monitors the progress of the project properly so that strengths are enforced and weaknesses are overcomed.

11. It also results in higher productivity by identifying the skills required to complete the project well in time.

12. It ensures better costs and time calculations by tracking the progress of the project properly.

In nutshell, Work Breakdowns Structure or WBS should be updated on regular intervals of time during the life of the project, as it ensures the successful accomplishment of the project work in proper time fremes effectively and efficiently.

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