652 Chaptes 17. Style in Technical Writing Erelya\'s revision: At this point, we

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652 Chaptes 17. Style in Technical Writing Erelya's revision: At this point, we belleve you should conaider both aiternatives, Either one w allow you to expand the office by next summer. 4Suggest what you think would be the best way Ser Ew- method change or stay the same us she sains more s. Original: There are a total of two ways we are recommending that you conaider changing the plans in order to minimize the chance earths S. One emplayee came to Evelyn or ce for earth mmat-chacdngsoftware: He noted that his soft 1-warn stopped at every passive-voice sentence and tue- Evelya's reviion: We recommend two changes to reduce the chance for earthquake damage .·.quake damage. gested in active volce replacement, and he wondered if he should aiways maike the change f you were l Evelyn's posltion, what anaw would you e 6 Discuss the effect that hlring a technical wneneditoe Questions and Comments for Discusslon might have on an office like M-GlobsieCleveland-that is, how might the change affect the corporate odlpurelo 1, study the original and revised versions carefully. Evelyn would haeofa sach a company,where the professioral s have Explain the rationale you think for each of the changes she made Given the audience for the documents, was she right to make the changes penda from 25 so 50 percent of sts time writdng and. editing documents? 7. If you were working at the Cleveland office,hom Can you see changes in content that the oignal would you feel about having your documents reviewed writer might find unacceptable? Are there any cases where you need more context surrounding the passage to provide adequate an- swers to the two previous questions? Explain Write About It 2. Would your answers to any of the previous questions Although M.Global does not oftere bid on tiédenl does sometimes write for the Importance,of Plain www.plainlanguage goy for information about Plain Engliah change if the only audiences for the reports had been teama of technical experts? propotals for stace ce county projects Plain English and that presenta a brief the resources athttp 3,Are there any alternative revisions that you think would be as effective as, or more effective than, the description of Piain English style. Use revisions Evelyn made? Collaboration at Work Describing Style General Instructions Each Collaboration at Work exercise aplies strategies for working in teams to chapter topics. The exercise assumes that have been developed for specifie companies, nonpr you (1) have been divided into teams of about three to six stu Team Assignment. ,'m.. tr-Man. As a team, search the titernet for a number of style guide organizations, or governmient agencies: (Use the sea dents, (2) will use time inside or outside of class to complete sthe case, and ) will produce an oral or written response. For phrase yyle guide or meman aan Each member your team should choose ate style guide and answer guidelines about writing in teams, refer to Chapter3 following questions: 1, What organization produced the style guide? 2. What key topica are included in the style guide? 3. How is 4. Does the style guide include any general discussi Background for Assignment As this chapter points out, the term style refers to the way you choose to express an idea, as apposed to the content of the idea itself. The definition of style early in this chapter makes what it includes or how decisions on style were it clear that writers adopt particular styles for different con- If so, what is discussed suggest anything a tion values most? If so, what? exts. The same is true of organizationa. What an organization S. Do the contents and organization of the style chooses to include in its style guide, as well as the choices it bout what the sponsoringo makes about style, can vary widely among industries or even individual organizations within the same industry

Explanation / Answer

1) Here, the defined style-guide is a generalized one. We can use it for any type of organization with some minors modifications.

2) i) BRANDING - Take control of how employees describe, share and employ reference and mention of your organization.

ii) LANGUAGE - You don;t want your staff sound like robots, but getting everyone on the same page can help create an effective culture in talking about your mission.

iii) MARKETING - Keep materials around marketing, invitations, one-pagers and the like similar.

3) The topics which should be in one'e mind while deciding or creating organized style-guide are:

i) VOICE - How does the organization speak to the public? Are you serious? Are you playful? Do you follow pop-culture or you stick to the traditional schemes? These are some of the aspects you have to consider first. Essentially, you want to document the type of personality you want to exude.

ii) TERMINOLOGY - Many cause sectors have their own terminology and many organizations have preferred terms for their own strategies and initiatives. Your style guide can be the authority on how your organization talks about itself and the issues.

Think about which terms your organization uses to influence the conversation around you.

iii) FORMAT - While how to convey organization's voice is upto one' interpretation, formatting rules can be cut and dry. What font your organization uses for communications? What colors do you use? For example, chegg.com prefers the orange color as you can clearly see it. This is where you can decide more design-related rules. The user interface must be attractive to pull the crowd to see and hear about your services and products. It’s also a good idea to choose a main literary style guide for blogs and impact stories. These external writing guides will settle questions of punctuation and text formatting.

iv) STYLE: An organization must decide the set of guidelines for the most of the communications. The set of guidelines can be changed as per the growth of the organization including new styles and options of the products for the customers. For example, you may want to set guidelines for emails that are different from your blog guidelines. Perhaps one is more formal than the other. Meanwhile you may have a different tone on Twitter than you do on LinkedIn or Facebook.

4) These are following steps for style guide general discussions:

i) Aim for the simplicity and clarity in all your communications

ii) Emphasisze to your staff and volunteers that plagiarism is unacceptable.

iii) In your style guide, it's good to provide links to the resources such as choosen dictionary and your choosen literary style guide.

THANK YOU

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