Background Six positions are to be created at your workplace or workplace of you

Question

Background

Six positions are to be created at your workplace or workplace of your choice. They are as follows:

Human Resource Officer;

Clerk;

Supervisor;

Auditor;

Web Developer;

Cashier.

The Task

Choose organization of your choice, conduct a job analysis for any one of the positions, using, inter alia, data from the Occupational Information Network online. Having done the analysis, write the job description and specification. In writing the job analysis, include information on:

1. the position under review

2. a job summary or job purpose

3. the reporting relationships for the position    

4. the methods of data collection                      

5. the 4 most important duties or responsibilities                                  

6. the 8 most important activities associated with those duties or responsibilities        

7. the 2 most important knowledge required for the job

8. the 2 most important skills required for the job

9. the 2 most important abilities required for the job

10. the 2 most important personal characteristics required for the job

11. specific education requirements

12. experience requirement (if any) and number of years required

13. any hazards of the job

14. any tools required to do the job

Explanation / Answer

Organization Selected: An IT based company

Position Selected: Human resource officer

Job Analysis:

It refers to the process of analyzing the job in detail so that true worth of the job can be analyzed and it can be compared with other jobs. Job analysis includes both job description and job specification.

Job description:

It refers to the way of describing the job and making the employees understand what the job is all about, what tasks are expected to be done, the job location, job timings, the pay scale offered, what the job demands, whom to report to, responsibilities at workplace, tools required to do the job and any hazards attached with the job.

Following is the job description for a human resource officer:

Job specification:

It refers to the way of describing the requirements of skills that must be present in the jobholder. Job specification would help in defining what skills are expected from the person applying for the job, the knowledge level expected, the years of experience required, minimum eligibility criteria required, the educational requirements and the type of personality demanded.

Following is the job specification for a human resource officer:

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