PLEASE NOTE THAT THESE QUESTIONS ARE PAST TENSE QUESTIONS, SO GIVE EXAMPLE ON HO

Question

PLEASE NOTE THAT THESE QUESTIONS ARE PAST TENSE QUESTIONS, SO GIVE EXAMPLE ON HOW YOU HAVE MANAGED SIMILAR SITUATION UNDER THE SUBHEADINGS. THAT IS HOW YOU HAVE ACTED IN THE PAST WITH TYPICAL EXAMPLE. IT MUST NOT BE THAT YOU HAVE DONE IT ACTUALLY. FOR ACADEMIC PURPOSES, IF YOU HAVE NOT BEEN IN THIS SITUATION, APPLY SOMETHING FROM RECORDS THAT HAS HAPPENED BEFORE AND NOT WHAT YOU CAN DO IF YOU ARE IN THE SITUATION . PLEASE NOTE THAT THIS IS A COMMON QUESTION ASKED BY EMPLOYERS AND WE WANT TO KNOW THE BEST APPROACH TO THEM. WE JUST NEED EXCELLENT EXAMPLES WITH PAST EVENTS THAT YOU HAVE DONE.

The guideline notes will assist you. Include brief details of important elements of the situation, your approach and actions, and what was achieved. You can draw on your experiences in education, work or life in general, although you should try to use a range of examples.

QUESTION (1)  Planning & organising

Using examples, please detail below your ability to organise and schedule an event, activity or resource. Explain your planning and preparation of the event, demonstrating how you produced project plans in which objectives were clearly defined and action steps for achieving them were specified; established clear priorities; scheduled activities to ensure optimum use of time and resources and monitored performance against objectives.

QUESTION (2) Teamwork
Using examples, please detail how you motivated and empowered others to reach a goal. Demonstrate how you actively sought to co-operate with others in pursuit of a team goal, whilst sharing information and supporting others; encouraged weaker team members to improve and built relationships and interacted with others in a sensitive and effective way

QUESTION (3)  Analytical

Using examples, please detail how you have made rational, realistic and sound decisions based on consideration of all the facts and alternatives available. Demonstrating how you sought all possible information for problem solving, broke the problem into constituent parts; differentiated key elements from the irrelevant or trivial; drew sound inferences from the information available and made firm decisions and committed to definite courses of action, on the basis of limited information, if necessary :

QUESTION (4). Leadership
Using examples, please describe a situation where you have motivated and inspired others to reach goals. You should demonstrate how you set objectives which challenged people; monitored performance and provided constructive feedback; balanced control with encouragement and provided the team with a clear sense of direction, and gave others latitude to exercise their own initiative to accomplish tasks effectively

Explanation / Answer

Ans1: I was given the charge of organising the annual cultural festival in the final year. The job was very critical as we had only 7 days to go, only 5 resources on hand, all from junior section who were hardly known to me. The preparations were to be completed within 5 days to spare last two days for trial run. I started with organising a meeting of all volunteers, assigning them various tasks right from engaging orchestra to theme designer to the refreshments to the event management company to sending invitations and so on. In all, 22 tasks were identified and timeline as well as priority for each task was determined. Final trial was scheduled on the evening of sixth day, while we decided to meet again on third and fifth day. The team was smart and organised. Two girls finished their work on third day and happily engaged with other tasks to finish it off before schedule.We were ready with our work on sixth day. The event was a success, and praised by all, including the guest of honour.

2. The design team was baffled with daunting task of preparing costume design for 300 different artists. They were asked to do it within five days. It would have been possible only with empowering them to use their imagination to full extent. They were free to go to whatever designer they liked, whatever resources they wanted to consult and whatever raw materials they wanted to use. It was a huge opportunity as well as a learning experience for youngsters straight out of college. They were ready with their designs on time and the work was appreciated by all.

3. The incident was of a capacity building initiative for which I was responsible for program roll out at a rural setting in a developing country, as a project manager. The task was to initiate a livelihood program for rural youth. Initially, we did not have a single enrolment. People had apprehensions and pre occupied thoughts about such programs as they were duped in the past in the name of such schemes by some unscrupulous elements. There were many other issues, accounting for poor interest. The task of counselling and creating awareness was taken by team members. We had to make a decision on the types of courses to be run,the logistical arrangements and the human resources requirements. After deliberations and negotiations with all stakeholders, we were ready with the plan. It was mildly successful in the first year, but was a huge success in the next year.

4. It was a remote tribal region where I was sent to run a handicrafts development and promotion scheme under government. The manpower hugely lacked necessary skills to meet the needs but we had no option. The resources were trained for almost a month in communication, soft skills, technical expertise, general awareness and many other relevant fields. Fortunately, they were very eager to learn and absorb whatever they were taught.When they started off, they had a zeal to succeed. They knew the local culture and people well, this being their biggest advantage. I always included them in decision making and strategical moves. Soon, we had more people, committed to the success of the project. The training and autonomy given to them was never misused by any one of them, rather they used it to learn and implement. We were able to reach the customers in six states on the year one, generating livelihood for many. The motivated team now wants to reach globally and they have really big plans ahead.

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