A2Z is a company specialized in producing and selling furniture products. It doe

Question

A2Z is a company specialized in producing and selling furniture products. It does not only sell products it produces but also products it imports from other vendors. As a step to improve its operations, A2Z wants you as a systems analyst to analyze, design, and develop an information system for its ordering operations. The new ordering system should integrate with and accept requests from the production system. The production system will send requests of items needed for producing furniture to the ordering system. Each request includes a list of products to be ordered. Each product in the list is specified by a product code, description, current level in inventory and the minimum level of this product to be held in inventory. When a request is received, the ordering system will prepare a list of vendors which includes vendors’ codes, names, contacts, phone numbers, cities and whether A2Z had ordered from this vendor before.  Then, the ordering system will send each vendor in the list an order corresponding to the products offered by that vendor. The order includes the products’ codes, descriptions, and required quantity. When a vendor processes the order, he will send back to A2Z ordering system an invoice including products’ codes, descriptions, prices, and discount. Every time the ordering system receives an invoice, it will send a payment and forward to the production system the updated list of inventory including products’ codes, descriptions, and the total quantities of products available in inventory. Questions: Based on the description given above, you are required to answer the following questions: 1. Using an activity diagram, model the ordering process as it is described in the previous paragraphs. 2. Identify the system requirements of the new ordering system. Use appropriate diagrams and documentation based on the technique you use for analyzing the system (objectoriented or structured analysis). 3. Design any two components of the required system. 4. Develop the database necessary to the ordering system to fulfill the identified requirements.

Explanation / Answer

MIS is short for management information system or management information services.

Management information system, or MIS, broadly refers to a computer-based system that provides managers with the tools to organize, evaluate and efficiently manage departments within an organization. In order to provide past, present and prediction information, a management information system can include softwarethat helps in decision making, data resources such as databases, the hardware resources of a system, decision support systems, people management and project management applications, and any computerized processes that enable the department to run efficiently.

Management Information System Managers

The role of the management information system (MIS) manager is to focus on the organization's information and technology systems. The MIS manager typically analyzes business problems and then designs and maintains computer applications to solve the organization's problems.

Within companies and large organizations, the department responsible for computer systems is sometimes called the MIS department. Other names for MIS include information systems (IS) and information technology (IT).

One of the important roles of an MIS is to provide the right information to the right person in the right format at the right time. Information is collected within the organization on an ongoing basis and an MIS processes this information, so managers get the summarized reports. Information is typically in the form of reports on a daily or weekly basis.

MIS reports can be in the form of tables with numerical values, visual displays or other key indicators. Reports can be in paper format, electronic format or both. More sophisticated systems use electronic reports that can be updated on demand in close to real-time. This gives managers an updated snapshot of the current state of operations. For example, an MIS could provide a manager with real-time information on customer records, customer complaints, sales and production cycles.

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