Scenario You are almost eleven months into this one-year project, and you plan t

Question

Scenario You are almost eleven months into this one-year project, and you plan to roll out phase one of the new Resource Management System to the last division in a couple of days. You decided to use a phased roll out strategy to work out any potential bugs in the supplier’s software and allow time to integrate existing data. The HR division got the new system first. The main software supplier was very professional, and it helped a lot that Anna had good relationships with them from a previous job. Having user representatives from each division and bi-monthly management meetings also helped ensure project success. You did have to focus on several core functions for the system, and users are already anxious for the phase two project to begin so they can do even more with the Resource Management System. The VP of Human Resources announced at the last bi-monthly senior management meeting that the new system was saving Biotech, Inc. more money than planned by providing streamlined services for new employees. They had cut the hiring process by a week and could handle twice as many people in orientation sessions with the same amount of internal staff.

task: Prepare a lessons-learned report for the entire project. Include input from all stakeholders in summarizing the lessons learned.

Explanation / Answer

From the above we can see that following basics goes a long way to ensure success in the project. Proper planning and implementation helps in rolling out projects and ensuring the success of the project. From the above we can see that having representatives in each department and training them and have regular bi – monthly meetings helped in keeping track of the project. Moreover, instead of rolling out to all departments a phased roll out process helps in keeping track of the progress of the new system. As discussed above any identification of bugs or problems could be dealt with and then the further roll out process could be carried out.

Additionally, it is always helpful if the supplier is professional in his approach and makes sure to meet client requirements. Also, having a good rapport from previous jobs or connections helps in settling down faster and getting the work done as the trust is already established and both parties know how the other works.

So, in conclusion one can say that proper planning and deliberate implementation helps in getting the job done properly.

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