Lynn Jennings is the IT manager at Lazy Eddie, a chain that specializes in beanb
ID: 3764980 • Letter: L
Question
Lynn Jennings is the IT manager at Lazy Eddie, a chain that specializes in beanbag chairs and recliners. She asked Jan Lauten, a senior systems analyst, to review the large number of printed reports that are distributed to Lazy Eddie’s 35 store managers. “Jan, I just can’t believe that our people really read all of those reports,” Lynn said. “We constantly add new reports, and we never seem to eliminate the old ones. Sometimes I think all we’re doing is keeping the paper companies in business!” Jan replied, “I agree, but what can we do? The managers say they want the reports, but I always see them stacked on top of file cabinets. I’ve never seen anyone read a report.”
“I have an idea,” Lynn said. “I want you to come up with a procedure that requires users to review and justify their information needs to see if they really use the reports we send them. You could design a form that asks if the information still is required, and why.Try to get users to decide if a report is worth the cost of producing it. Do you think you can do it?”
“Sure I can,” Jan replied.When Jan returned to her office, she wondered where to begin. What advice would you give to Jan?
Explanation / Answer
the solution would include creating a google spreadsheet with the following and sending this to each and every user.working with them :
1.Name of the person.
2.Type of information required /type of report
3. number of reports required
4.your findings and research from the previous report sent by us to you(-> this is to make sure if they have read it or not otherwise they might just say yes without even reading them).
with a note: kindly let us know the exact number, the exact topic and the information required by you to be precise.
After doing this survey from the employees we can find out the common and most important reports and the number of them required depending on their demand and needs and send them accordingly to the point rather than creating so many reports and wasting them. This helps to produce the limited number of reports so that people can gain access and they can get the right topics for which they could pay accordingly to the company.
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