Sysytem Planning and System Analysis: 1.) Describe a ficitional healthcare organ

ID: 366487 • Letter: S

Question

Sysytem Planning and System Analysis:

1.) Describe a ficitional healthcare organization: tyoe, size of staff and amount and type of patients it is able to serve

2.) Establish a need for the system

3.) Set achievable goals and objectives

4.) Allocate a budget

5.) Identify a project manager (a fictional name and title) and project team (fictious names and titles)

6.) Determine whether to build in-house or acquire from outside and support your decision with reasoning

7.) Set a timeline for system implementation or project completion

8.) What is the current system for your fictional health organization?

9.) What problems do you have with the current system? Where do its weaknesses lie?

10.)What changes will te implementation of a new system yield and how will they impact the working of the organization?

11.) Would you like to extend the existing system or replace it?

12.) What is your phase-out plan for the existing system?

Explanation / Answer

Verato Teaching and Referral Hospital (VTRH) was constructed in the 1960s to serve as a healthcare facility providing services to the people of Los Angeles. The hospital is a medical research center as well as a teaching and referral hospital. Verato provides both emergency and outpatient services.

VTRH has a bed number of 1200 divided according to departments such as emergency and accidents services and also includes a maternity ward. The bed capacity refers to the number of patients it can hold for patients that require special supervision. The total number of doctors and nurses is 200, 150 nurses and 50 physicians.

The hospital hopes to reduce the difficult process of looking for patient’s medical data in file cabinets or misplacing their records. By doing so, it will boost efficiency and the rate of discharges freeing up room for more clients.

Electronic Health Records

Verato being a multi-facility that deals with many research institutions and campuses have to have an Electronic Health Records system. The EHR is an electronic representation of a patient's written charts maintained by providers over a particular time and includes medical data relevant to an individual’s care. The data includes demographics, medication, problems, progress notes, vital signs, immunizations, past medical history, radiology reports and laboratory data.

With a capacity of holding 1200 patients, Verato needs the EHR to automate the access to information and create efficiency in the clinic's workflow. The EHR allows movement of client information to be transferred to where ever they are moving to and the healthcare of their choice. Electronic Health Records go beyond what EMR (Electronic Medical Records) can do. They have better information sharing with specialists and laboratories ensuring the patient's continued care.

Verato having this system will see to it that information is shared in a secure manner thereby maintaining client’s confidentiality. The institution having many facilities and agencies provides learners with sufficient data for research which they can access through the EHR systems. Verato will become a top healthcare facility with digitized records enhancing professionalism in the industry.

Goals and objectives

Verato seeks to make patients the priority. It will be achieved through giving quality health care, fostering research and learning and implementing health policies. The hospital aims to be a world-class teaching and referral institution that operates on the latest technological trends. The goals for Verato are as stated below;

Budget

Incorporating the system will require capital and the following is the budget estimate of the cost to be incurred;

Item/service

amount

100 CPUs

$95,000

100 monitors

$50,000

Wiring and connections

$647,390

Staff training

$186,289

Renovations

$202,434

total

$1,181,113

Project leaders consist of the following team:-

The hospital will employ outside vendors for installation of the system. It is because the vendors shall be responsible for system updates and maintenance through ought the process. Another benefit is that the solution will have been proven to work in other organizations, so the hospital knows what to expect.

The vendors will bring with them expert training and support and will have a proven track record. It will make the endeavor cost-effective and not affect the overall running of the organization. Verato will not have to invest in the software and equipment since the contractors will bring their tools.

Project implementation timeline

Six months before going live

Three months before going live

One month before going live

Two months after going live