Last Chance Securit ies The IT director opened the department staff meeting toda

Question

Last Chance Securit ies The IT director opened the department staff meeting today by saying, "I've got some good news and some bad news. The good news is that management approved the payroll system project this morning. The new system will reduce clerical time and errors, improve morale in the payroll department, and avoid possible fines and penalties for noncompliance. The bad news is that the system must be installed by January 1st in order to meet new federal reporting rules, all expenses from now on must be approved in advance, the system should have a modular design if possible, and the vice president of finance would like to announce the new system in a year-end report if it is ready by mid-December." Tasks 1. Why is it important to define the project scope? How would you define the scope of the payroll project in this case? 2. Review each constraint and identify its characteristics: present versus future, internal versus external, and mandatory versus desirable. 3. What questions would you ask to determine the feasibility of this project? 4. Given the rime constraints, could you shorten any of the typical steps in the preliminary investiga· tion? Which ones? Explain your answer.

Explanation / Answer

1)

To determine project scope, define the specific boundaries, or extent, of the project. In this case, you need to know exactly what requirements the system must meet. To define project scope for the Last Chance Securities payroll system, determine all deadlines and budget limitations, and obtain aclear understanding of the new system’s features and capability.

It is important to define the project scope because it is the first step towards establishing a proper timeline, to setting the goal and the resource that will be needed, this will determine all deadlines and budget limitations. My next step would be to identify the constraint within the project. To define a project scope, you must first identify the following things:

• Project objectives
• Goals
• Sub-phases
• Tasks
• Resources
• Budget
• Schedule.

Once you've established these things, you'll then need to clarify the limitations or parameters of the project and clearly identify any aspects that are not to be included.

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2)

Regardless of the type, all constraints should be identified as early as possible to avoid future problems and surprises. In the last chance Last Chance Securities it presents construct in time and costs, In the future constraint will be in error, the internal conference would be an error, external constraint is fine and penalties.

Present Versus Future:

Is the constraint something that must be met as soon as the system is developed or modified, or is the constraint necessary at some future time.

Internal Versus External:
Is the constraint due to a requirement within the organization, or does some external force, such as government regulation, impose it.

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