The senior accountant at Abacus Accounting, a small accountancy firm, has their

Question

The senior accountant at Abacus Accounting, a small accountancy firm, has their laptop stolen from an interstate restaurant where they were conducting a dinner meeting with clients. The laptop contains nearly four weeks of data that has not been backed up to the main server. This is a significant loss. In addition, the accountant is now without use of a laptop and still has much client work to conduct.

The firm recognises that the use of laptops by accounting staff is critical, as is the information the laptops contain.

Abacus Accounting decides to develop a risk management plan that will mitigate or minimise such losses in the future.

Amongst other things, the plan contains details of:

protocols for safeguarding laptops whilst travelling

protocols for backing up data

procedures for updating the asset register with laptop warranty and insurance details

procedures for reporting the loss of the laptop and how to

practises to follow in order to expedite replacement

To whom should the plan be communicated and what communication procedures would be effective? (100–120 words)

Explanation / Answer

Such scenarios may occur in organization and the organization needs to manage such issues diligently so that the work does not gets affected. The organization in order to have back up of almost daily data needs to communicate the requirements to the IT team who actually handles data and store and collects data for future use. They need to plan a mechanism to backup data that too daily so that such loss can be handled without much effort. The communication to the team should be at granular level so that they can understand what actually needs to be done and do the needful. Cloud is the most popular thing and a backup should be present in cloud so that it can be retrieved easily and when data is there in laptops the laptops should be protected against theft so that the data is retrieved and nobody can use it without access. The technical team needs to handle such issues so that they get fruitful results and can safeguard data in future.

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