You have just been hired as the new HIM Director at a 300-bed acute care facilit

Question

You have just been hired as the new HIM Director at a 300-bed acute care facility. The CEO information you that the Information Management Plan is several years old and needs to be updated. The CEO makes this your first priority and gives you six months to accomplish this task. That means the new Information Management Plan needs to be developed, approved and implemented within those six months. You realize that you cannot accomplish this task alone. You are not sure what other departments use information nor how that information is being used. You decide to make each department responsible for writing a plan for their specific department. You will write the plan for the HIM department, collect the plans from the other departments and incorporate all of the information into a single plan.

Step One: Create a list of things that need to be done (Think about things like training, templates, what to include in the plan, meetings, what other areas and who in that area of the hospital need to be contacted/involved, etc.). Your list should contain at least 50 items.

Step Two: Identify who is responsible for what (Think about what happens if someone doesn’t do what they are supposed to do)

Step Three: Create a timetable (Think about missed deadlines)

Step Four: Create a single plan which includes the above information that show will be able to complete the assigned task within the given time frame

Explanation / Answer

List of things to be done . Actress
1.Collecting of patient data
2.Analysing patient data
3. Ensuring accuracy of patient record
4. Managing database
5. Maintaining database
6. Generating report
7. Analysing report
8. Cancer registry
9. Coding
10. Trauma registry
11. Creating medical transcription
12. Quality improvement
13. Patient admission
14. Acting as compliance auditor
15. Assemble patients medical history
16. Include symptoms examination results, Diagnostic test and treatment methods into report
17. Ensuring quality accuracy accessibility and security in the Managing health information data.
18. On job training
19. Preparing paper based data manage
20. Preparing Computer Based data management
21. Understanding higher standard
22, knowing legal aspect of health information
23. Communicate with other physician
24. Communicate with other Healthcare professional
25. Clarify diagnosis
26. Obtain additional information required for health information system
27. Collection of data from doctor
28. Collection of data from Nagpur
29. Work with information technicians to guarantee that patient medical records are accurate.
30 develop training material send user guide for technical standards of HIM
31 develop facilitator guide for hospital staff
32 Create training material for hospital staff
33 he training material for health extension worker
34 The lab facilitators guide for training of trainer
35 Develop general user guide
36 Design feedback form to be given after training
37 Develop PowerPoint presentation for training of hospital staff
38 Schedule training for hospital staff
39 Schedule training for medical technician
40 Seek permission from higher authorities
41 arrange meeting with doctors of Orthopaedic department.
42 arrange meetings with doctors of cardiology department.
43 arrange meetings with doctors of radiology department
44 arrange meetings with hospital pharmacist
45. Arrange meetings with neurosurgeon
46 arrange meeting for doctors of Maternity department
47 arrange meetings with gynecologist
48 gather outcome of all the meetings
49 formulate a concise plan
50 implement the plan

Health information managers are required to complete the above-mentioned task within the deadline provided

The plan would start with gathering and analysing the data from different sources like radiologist and Lab assistant.
Followed by Devising a training module and plan
Then arrange meeting so as to discuss the outcome of analysing the data with healthcare professional like doctors and nurses

That the duration of plan to be acted upon would be around 1 month with one week dedicated for training, one week dedicated for collecting and analysing data one week dedicating for meeting
And one week for devising for the improvement strategy

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