Your expertise would be greatly appreciated! TIA. Have a great day! CASE STUDIES

Question

Your expertise would be greatly appreciated! TIA. Have a great day!

CASE STUDIES IN HEALTH INFORMATION MANAGEMENT 25 CASE 4-34 Updating the Retention and Destruction Policy for Healthcare Records trauma center. This hospital is also a teaching hospi dollars in grants You work for a 575-bed acute care Level I research tal that is connected to a university. The medical center brings in many millions of each year. This facility's maternity ward delivers the most babies in the city. They have an active heart surgery center There are 6 months' worth of data in the new EHR. There are 2 years' worth of paper on the shelf. The 2 years of paper records include the contents of the EHR, sice administration does not the EHR yet. All older records are maintained on micro. You have just run out of storage space. Because of this, you have been asked olaethecurrent retention policy, which is to retain records forever What should the minimum retention policy be based on? What are your options? ich opibon would yoemmendsi your responie.

Explanation / Answer

A)

The minimum retention policy should be based on:

B)

There are various options available in the situation of running out of available space for storage of patient data. These are:

C)

I would recommend a storage policy which would store data for all concerned till a period of average lifetime (such as 110 years) plus six years and for older data create an abridged summary of record and delete the data. This would ensure that all medical records wherein the patient has expired and the data is no longer relevant and can be erased thus optimizing storage requirements.

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