Project management Question 4 The Singapore Project Management Conference is a m

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Project management

Question 4 The Singapore Project Management Conference is a major event for project managers. It is organized by the Singapore Project Management Organisation (SgPMO). It is held once in 4 years and usually attracts about 1000 attendees from all over the Asia Pacific. The major activities to be done are: Conference Project Management Decide on Theme and Invite Speakers, Moderators etc. . Publicity and Promotions Finance Corporate Sponsorship Facilities & Vendors Management Social Activities Program (a)Develop a WBS (task breakdown) for this project. Identify all the major component tasks and provide three levels of detail. There should [15 marks] For each task in the WBS, provide an estimate of the (i) effort and [10 marks] be no more than 15 level 3 tasks. (b) (ii) duration. Provide supporting justification for your estimates. Total 25 marksl

Explanation / Answer

a )

SINGAPORE PROJECT MANAGERS CONFERENCE

FOUNDER : Mr.X

Co - founders and other reperensentatives list :

Area of coverage : vast asian pacific pm's.

No.of attendees expected : 1000

Capital raise / sponsorship :

1. worldwide pm's welfare foundations

2. Top 3rd Worldwide PM's software distribution company ( co.XYZ )

3. Health drink GHI

4. Large scale Financial company - IJK

THEME OF CONFERENCE

3 TIER NEEDS OF PROJECT MANAGER IN CORPORATE WORLD

I. Optimistic strategy in merge with corporate strategy

II. Common sense implication collaborated with reasonability

III. Genuinity included in inherent best businesses

PASSES DETAILS

includes 3 tier needs of pm's necessary to posses in todays corporate world. Which doors open enthusiastic project managers on paying 100$ per pass.

Includes speakers

i. Mr. Aaa , the leading brand in investment consultancy.

ii. Mr. Bbb , a selfmade succesful business man

iii. Singapore govt official , mrs. SSS

PUBLICITY AND PROMOTIONS

i. Initial invite to last meeting attendees.

ii. Posting in respective watsapp groups / Facebook pages and groups.

iii. Pamplets sent to all major entrepreneurs mail boxes.

iv. Announcement in airports.

v. Pamplets distribution at various star hotel receptions.

PROMOTIONAL INVITEES

i. New software developers of project management softwares.

ii. Baverages unit famous in singapore to enhance uts charm broader on this eve.

iii. Small scale business units providing genuine quality products. ( since there presence fulfills the theme also )

FACILITIES TO BE PROVIDED

* stay facilities nearby event hall.

* breakfast , lunch , snaks accompined by social and cultural activities in the evening along with dine.

DETAIL SOCIAL ACTIVITIES

i.special Thanks giving prog by asian artists via art

ii. Cultural performances by singapore famous entreprenuer units.

iii. Knowledge enhancing quiz to pm's

Level 3 tasks

* theme includes 3 tier needs of pm's that are to be spoken by various renouned speakers as following.

* optimistic strategy in merge with corporate strategy. which means

• formulation of strategy has its own imp and it can be used optimum only on perfect execution atmosphere of the same.

• its need and responsibility of every project manager to formulate sucha strategy that suits its project in an optimal way i.e enhance the performance of human resource / increase the advancement in technologies / perfection in reaching targets / enhancing performance.

• it is also imp to ensure that the products / services being provided to end users of project whether helping for their progress / not ( eg : health drinks and baverages )

• in case of ethical dilemma presence whether in specific project / unit / entire org , decision hasto be finalised on giving importance to positive growth / positive reach to customers whether possible on taking either of the choices.

• it is also necessary for a pm to create optimistic work environment. While the process of executing / discharging hus managerial powers and actions. Care to be taken if the work pressure carried by employees is burdening them so resulting in low performance / enhanced work advancement meetings helping them in achieving corporate targets.

* Common sense collaborated with reasonability

• in times of taking huge and vast decisions , a pm in general relies on his statistics / charts / other tools of pm mangement softwares.

• in regular practice of such sometimes a simple thing of reasonablility vanishes from these materialistics / procedural works.

Eg : while introducing new project , pm tries to include most performance exhibited employees / most experienced officials. But when common sense points included and thought its necessary to find out if that official is really intrested in new projects nature of work such that same performance in a enhanced manner can been seen in new projects targets.

• also a simple sense of reasonability aspects such as collaborating experienced leader to enthusiastic young team members creates a feel of honour to leader and a gesture of learning oppurtunity to members. Which in turn increases overall project performance.

• Also various kinds of personal vendettas should be at bay with minimum common sense that personal and professional are two different paths.

* genuinity included in inherent business practices.

• every succesful business has an inhetent point that attracted large masses. The specific reason which formulated large amount of trust.

• it is necessary for any product / service unit / project to understand the inhetent charisma factor of its success.

• and also maintain a consistent availability of genuinity in attracting customers / endusers.

• whether all other worldly formula may work / not , genuinity is such a key that works and suits for any kind of business.

Eg : bathroom cleaner - customer expects to get complete utility of his investment. So , produce product with a balance of quality and quantity that suits youre cost and seeks attention of specific rage of customers.

This in return result in mouth spread publicity of that specific product and this inturn results in low advertisement cost and expansion of more units.

b )

speaking by renouned speakers &Duration

Morning 9 am : welcome prayer

9.30 am : singapore anthem by renouned music troop

10.00 am : mr. AhluX speaks on need of todays theme in corp world.

parallel breakfasts and hot drink facilities

11.00 am : chief guest miss. SSS singapore govt official. Felicitation and speech

11.30 am :

M.d's / officials of such industries which has shown more than 100% improvement and success in recent years.

12.00 to 2.00 pm : lunch ( parallelly asian fock songs sung )

2.00 to 5.00 pm : the 3 tier theme is on a whole discussed by renouned speakers adjoining Q/A round so that pm's can clear their doubts relating to discussed aspects.

5.00 to 6.00 pm : parallel snacks with felicitation to sponsors / founders and active participated attendees from long run.

After 6.30 pm : social and cultural activities followed by dinner.

Justifications

* proper imp is given to topics discussion time schedule and cultural aspects such that no attendee feels exhausted.

* various software retailers were invited for promotion which facilitates pm's to enhance wisdom and think that this trip was useful

* must required aspects for every pm are discussed collaborating with ques ans round to creat excess clarity on topics discussed.

* cultural part was included to make the attendees trip memorable.

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