“Company policy states that personnel are not to conduct business using mobile c
ID: 327774 • Letter: #
Question
“Company policy states that personnel are not to conduct business using mobile communications while driving,” David Finch reminds you. He’s a partner at the law firm Wilkes Artis in Washington, D. C., where you work as his administrative assistant.
You nod, waiting for him to explain. He already issued a memo about this rule last year, after a 15-year-old girl was hit and killed by an attorney from another firm. Driving back from a client meeting, the attorney was distracted while talking on her mobile smartphone. The girl’s family sued the firm and won $30 million, but that’s not the point. The point is that mobile phones can cause people to be hurt, even killed.
Finch explains, “Yesterday one of our associates called his secretary while driving his car. We can’t allow this. According to the National Highway Safety Administration, 20 to 30 percent of all driving accidents are related to mobile phone usage. From now on, any violation of our mobile phone policy will result in suspension without pay, unless the call is a genuine health or traffic emergency.”
Your task: Finch asks you to write a memo to all employees, announcing the new penalty for violating company policy.
Explanation / Answer
A memo
To: The employees of Wilkes Artis
From: David Finch
Date: April 07, 2018
Subject: New mobile phone policy
Due to excessive driving accidents caused by mobile phone usage while driving, the company would like to inform the employees that any person using the mobile phone while driving will be facing serious consequences which can include suspension without pay. Although there may be calls coming while driving, the employees are advised not to use their mobile phones except for some genuine reasons like any health or traffic emergency.
The management is confident that each and every employee in the organization will cooperate in implementing and following the new policy for the welfare of the organization as a whole and also for the safety and benefit of the employees and the general public.
As we come across lot of accidents happening due to mobile phone usage and the employees and the organization getting sued for the damages caused to the public, we request all the employees to abide by the new policy and avoid facing of serious consequences.
Best regards,
David Finch
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